Event Communications Specialist

The Event Communications Specialist Volunteer supports the Communications Team and the Volunteer Program by organizing, tracking, and posting all organizational events (e.g. tabling opportunities, hikes, volunteer opportunities) across internal and external platforms. This role ensures events are communicated clearly and consistently to volunteers and the public, helping maximize participation and visibility of our programs.

Responsibilities:

• Event Tracking & Management
  • Maintain an up-to-date calendar of all organizational events including promotional tabling, hikes, volunteer opportunities, workshops, and community engagements.
  • Monitor deadlines, event details, and changes to ensure accuracy before posting.
• Cross-Platform Posting
  • Post and update events consistently across multiple platforms, including the organization’s website, Eventbrite, Volgistics Opportunity Directory, and other volunteer opportunity advertising sites.
  • Check each platform’s posting requirements and adjust content as needed for clarity and compliance.
• Quality & Consistency Control
  • Ensure event descriptions, dates, times, locations, and contact info are uniformly represented across platforms.
  • Coordinate with team members to collect finalized event information (flyers, links, images) prior to posting.
• Communication & Coordination
  • Work closely with Communications Team leads and Volunteer Program staff to align event announcements with broader outreach activities.
  • Alert team members of upcoming deadlines and any posting issues.

Outcome/Impact:

By keeping our event listings accurate and updated across platforms, this volunteer helps increase volunteer involvement, supports promotional efforts, and strengthens communications consistency organization-wide.

Risks/Hazards

This position is a remote position that is completely digital, no risks.

Term Limits

This position is an annual renewal position based on interest and performance. May serve continuously with mutual agreement between volunteer and supervisor. We deeply value your time and your willingness to support the Buckeye Trail in a volunteer capacity. We do our best to check in as needed with new volunteers to ensure you have the tools and support you need to make a difference. As a volunteer, you understand that your service is entirely voluntary. At any time and for any reason, either you or the BTA may choose to end your volunteer service. A volunteer position may also be adjusted, in conversation with the relevant BTA staff member, to better suit either the needs of the BTA or the interests of the volunteer. The best way to ensure you're well supported and providing meaningful service is to stay in regular and proactive contact with your BTA volunteer point person, who will be introduced to you during the onboarding process.

• Strong organizational skills, attention to detail.
• Strong command of English grammar, spelling, and style utilizing the Buckeye Trail Association style guide.
• Reliable internet connection, comfort communicating via email/virtual meetings.
• Comfort working with multiple digital platforms – using/learning Kirby website building platform, Eventbrite, Google Suite, Volgistics volunteer software.
• Flexible hours; estimated 2–5 hours per week depending on event volume. Some weeks may require more time around major event cycles or posting deadlines.

Expectations

• This volunteer reports to the Communications Team Lead and Volunteer Program Manager, with collaborative guidance from other communications and events staff.
• Communicate with staff and volunteer leaders promptly via email or phone.
• Willing to commit extra time initially to volunteer orientation, learning organizational branding and posting guidelines, and platform utilization (Kirby, Eventbrite, Google Suite, Volgistics) as needed
• Uphold BTA’s mission and values; approach each project with care and professionalism.
• Occasionally participating in virtual Communications Team meetings or Volunteer Program Discussion meetings if requested.

To learn more or express interest in this position, email volunteer@buckeyetrail.org and provide a description of your relevant experience and skills.