Finance Committee: Quickbooks Accounting Specialist

The QuickBooks Accounting Specialist Volunteer plays a key role in supporting the financial health and accountability of the Buckeye Trail Association. This volunteer provides expert-level assistance with QuickBooks, helping to maintain accurate records of expenses, reconcile accounts, and produce financial reports for the Treasurer, Finance Committee, and Board of Trustees.

This role is ideal for an experienced accountant, bookkeeper, or financial professional who wants to use their skills to strengthen the BTA's financial systems.

Duties & Responsibilities

• Maintain and update the organization’s QuickBooks Online records, including transactions, categories, and chart of accounts. (coordinated and approved by Treasurer) 
• Assist with monthly account reconciliations and financial reviews.
• Generate and update reports (e.g., income statement, balance sheet, budget-to-actual, and grant-specific reports). 
• Support the Treasurer and Finance Committee with financial data for board meetings and audits.
• Recommend improvements for bookkeeping processes, documentation, or internal controls.

Outcome / Impact

The QuickBooks Accounting Specialist helps keep the Buckeye Trail Association’s finances accurate, organized, and transparent. Their work supports better budgeting and decision-making, ensuring funds are used effectively to maintain and promote the Buckeye Trail.

Risks & Hazards

This position handles sensitive financial data, so attention to confidentiality and secure online practices (such as using strong passwords and secure networks) is essential. Occasional screen fatigue or eye strain may occur from computer work.

Term Limits

The term for this position is one year with an automatic renewal, unless circumstances require otherwise. We deeply value your time and your willingness to support the Buckeye Trail in a volunteer capacity. We do our best to check in as needed with new volunteers to ensure you have the tools and support you need to make a difference. As a volunteer, you understand that your service is entirely voluntary. At any time and for any reason, either you or the BTA may choose to end your volunteer service. A volunteer position may also be adjusted, in conversation with the relevant BTA staff member, to better suit either the needs of the BTA or the interests of the volunteer. The best way to ensure you're well supported and providing meaningful service is to stay in regular and proactive contact with your BTA volunteer point person, who will be introduced to you during the onboarding process.

• Proficiency in QuickBooks Online (minimum 2 years).
• Experience in nonprofit bookkeeping or accounting (including tracking restricted funds and grants).
• Understanding of expense coding, budgeting, and report generation.
• Strong attention to detail, accuracy, and confidentiality.
• Ability to work independently and meet agreed-upon deadlines.
• Familiarity with Google Workspace, Excel, or similar tools helpful.

Desired Skills

• QuickBooks Online certification.
• Skill in creating clear, easy-to-understand financial summaries or dashboards.
• Knowledge of IRS and nonprofit compliance standards.

Expectations

• Report to Treasurer and Finance Committee Chair.
• Maintain up to date Quickbooks online records.
• Generate and update reports monthly.
• Able to commit approximately 3–6 hours per month, depending on reporting cycles.
• Willing to attend occasional virtual Finance Committee meetings.

To apply:

1. Sign up as a Buckeye Trail Association volunteer by completing the volunteer application.

2.  Contact the Volunteer Program Director and Treasurer with a summary of your qualifications and relevant experience.

Volunteer Program Director: volunteer@buckeyetrail.org

Treasurer: treasurer@buckeyetrail.org